Managing data has become one of the most important and complex IT challenges for businesses of all sizes. With the proliferation of endpoint devices such as laptops, tablets and smartphones throughout the organization, backup administrators are challenged with keeping corporate data residing on these devices backed up in the event data recovery is required. And big data is also challenging IT administrators as companies are creating and saving data in unprecedented quantities.
This amassing accumulation of data is a company’s most valuable asset therefore it must be backed up wherever it is located, protected/encrypted, stored and made available to the organization whenever and wherever it is needed – whether to address employee and customer issues or to address increasing demands for regulatory compliance or e- discovery
The advantages of cloud backup are significant. As your data backup needs grow you don’t have to worry about buying more devices, taking up more space and using more power in order to scale up. In addition, by using a cloud backup supplier that uses advanced technology within its own infrastructure, you can actually improve data recovery speed and have faster access to archived data. Not only will you save money and resources, you will actually improve performance and gain efficiency.
Why are so many small and mid-sized businesses switching to cloud backup? Here are the top reasons:
Lower total cost of ownership
A cloud backup, recovery and restore solution takes advantage of your existing infrastructure, so you don’t need to buy or install expensive equipment. Cloud backup software integrates with IT environments to locate and prioritize files for backup, and then securely transmits encrypted copies of those files to offsite data centers. This results in a lower total cost of ownership compared to the purchase and maintenance of complex tape backup systems.
Internal Resource Efficiency
Cloud computing service is the number one priority for CIOs since 2011, as organizations are looking to the cloud to find efficiencies, data backup is a perfect candidate. With cloud backup, organizations can maintain control over their data, but have the actual storage drives off-site at a cloud services provider. By using a cloud vendor that offers agent-less technology, organizations can encrypt and compress data before it is transferred off-site. Backup operations are streamlined and automated, resulting in additional time and personnel savings.
Many small and mid-sized businesses don’t invest in the technology solutions to adequately protect data. With a cloud backup supplier, security should be a number one priority, so you want to make sure your cloud backup vendor offers important security features such as advanced encryption, digital signatures, configurable password management, adaptive protection features and agentless backup architecture. The idea is to have proactive and adaptive protection against privacy and security breaches with continuous data protection.
Improved reliability and speed of recovery
Having a backup solution is meaningless without a rapid and reliable method of recovering and restoring data. A cloud backup and recovery solution instantly restores data regardless of your location, including individual files, the most common type of data recovery. By working with a managed service provider, you can establish Recovery Time Objectives and Recovery Point Objectives that match your business requirements.
The convenience offered by online backup solutions is indisputable. Though data can be stored on other transportable devices such as external hard drives or flash drives, even they require manual, physical handling. Online backup is accessible from anywhere, so long as there is internet connectivity; information is saved automatically as it streams in. You do not have to proactively save, label and track information. Rather, the convenience of online backup allows for you to concentrate solely on your work without worrying about data loss.
Leverage Deduplication Technology
Deduplication is a critical component of any successful backup strategy. In choosing a cloud backup supplier, data deduplication is one of the features you should require. The important questions to ask: Is the data backed up only once? Is the data compressed before transmission to save on bandwidth expenses? What is actually backed up – you want to make sure the technology solution only backs up new and changed block-level data in order to be most efficient.
More secure method of file transfer
Files selected for backup are encrypted before transmission to a cloud vault and remain encrypted once they reach their destination. The only decryption key resides with the customer, and these safeguards are superior to unencrypted on-premise data backup and recovery systems.
One of the other important challenges in managing data backup is in making sure that your organization is capable of delivering and responding to the potential myriad requirements of regulatory compliance – as well as electronic discovery. The regulatory world has become far more complex over the past few years, with additional scrutiny through Sarbanes-Oxley plus specific compliance requirements in most industries, such as HIPAA in the healthcare market and Gramm-Leach Bliley in financial services. Not many small and mid-sized businesses have chief compliance officers, so there is a benefit in knowing that your cloud backup plan is fully in compliance with the full range of applicable regulations for your business. It’s one less challenge for your finance and IT teams to worry about.
In conclusion, Cloud backup is beneficial overall. However, different services can have more benefits in some areas than others. Before looking to make this investment, you must first determine what you need. Once you determine what you require from your online backup service, you can go forth to find a service that will provide you with that. The benefits of cloud online backup are many; just be sure that it fits your needs.